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Invoicing Administrator

  • Ref: LCJS061020
  • Atherton
  • Posted: 2 weeks ago
  • Salary Expectation: £25,000

Availability/Notice Period: Immediate


  • CIMA – Chartered Institute of Management Accounting
  • 2017 BA in Business Accounting and Finance – Glyndwr University
  • Diploma in Business – West Cheshire College
  • 2008 GCSE in English – Ysgol Clywedog High School

IT Systems

  • Microsoft Word and Excel including Vlookups
  • Sage 50
  • Oracle

Career Summary

Most Recent Employer – A Construction Company

Position – Invoicing Administrator

Dates – May 2018 – March 2020

  • Worked in a sub team of 12 within the Invoice / Finance department of a large Shared Service Centre – reports to the Invoice Team Leader
  • Processed Supplier invoices, Credit notes, and various Sub-Contractors documentations and Supplier statements in line with the company policy and procedures with minimal supervision
  • Maintained excellent relations with vendors by responding immediately to adverse situations and resolved disputes in a timely manner
  • Review Invoices for coding accuracy and approval
  • Daily processes up to 200 Purchase Ledger invoices – across standard PL and CIS PL – values can be up to £1million
  • Contact Suppliers via email and telephone to help with any issues relating to invoices and PO numbers and replying to internal and external emails across the business
  • Worked with spreadsheets, Sales and Purchase Ledgers and Journals
  • Created internal adjustments and processes accordingly – files and scans paperwork as required
  • Solely responsible for the process of CIS invoices / Credit Notes, requesting relevant information to help with the processing
  • Attended weekly team meetings, and conference meetings, and attended VAT and CIS training provided by the company, while raising any issues and suggestions to supervisor and line manager
  • Completed weekly Payment run – can be up to the value of £50,000
  • Worked directly for an Accounting Manager to help maintain the office and keep it running smoothly – as well as helping the manager deal with clients


Previous Employer – Accountants

Position – Management Accounts Assistant

Dates – March 2017 – March 2018

  • Worked in a varied and hands on Finance / Management Accounts role
  • Daily processed high volume of AP invoices – up to 500 with individual values up to £5000
  • Processed and managed all staff Expense payments for up to 10 staff members- both Cash and Card expenses
  • Monthly reconciled and processed up to £20,000 in Expense claims – identifying VAT that was applicable to be claimed back
  • Provided administrative, undertaking clerical tasks such as typing, filing, taking phone calls, handling mail and basic Bookkeeping
  • Worked directly for an Accounting Manager to help maintain the office and keep it running smoothly
  • Worked with spreadsheets, Sales and Purchase Ledgers and Journals
  • Prepared Statutory Accounts and calculated and checked accounts
  • Managed Petty Cash transactions and Bank Reconciliation and completing VAT returns


Previous Employer – A Warehouse

Position – Warehouse Operative

Dates – April 2016 – August 2016


Previous Employer – Retailer

Position – Warehouse Operative

Dates – April 2013 – August 2014


Previous Employer – Retail

Position – Retail Assistant